| Forms
are filed by companies and business registered with the SECP. These
forms also known as statutory returns show the status of a company
provide SECP the updated information on the company and its business
activities. There are a total of 45 such forms specified for each
particular activity or incident.
Some of the more widely used forms and their brief
description are given below:
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Form A
An annual return is a snapshot of general
information about a company giving details of its chief executive,
directors, chief accountant, secretary, legal adviser and auditors,
registered office address, shareholders and share capital. It is for
a company having share capital. This form is submitted each year to
reflect a company’s correct and updated position. If you
file this form late or not at all, the company and its director(s)
and secretary can be prosecuted under the Ordinance. Please note annual
returns are different from annual accounts.
Form B
This is an annual return similar to Form-A. It’s a snapshot
of general information about an association under section-42, giving
details of its directors, chief executive, chief accountant, secretary,
legal adviser and auditors, registered office address, shareholders
and share capital. This form is submitted each year to reflect an
association’s correct and updated position, and is for a company
not having share capital. If you file this form late or not at all,
the association and its director(s) and secretary can be prosecuted
under the Ordinance. Please note annual returns are different
from annual accounts.
Form 21
Every company must have a registered office because it
is the 'home' of the company to which all official documents, notices
and court papers have to be sent by law. The address must be a physical
location and not a post office box. This is because people have
a right to visit a company’s office to inspect certain registers
and documents, and to deliver documents by hand.It is vital for
a company to keep SEC informed of the location of its registered
office for future communications. Form-21 is filed if there is a
change in the company’s registered office. A company can change
its registered office address by filing a notice for change on Form
21 with the Registrar within 28 days of such change. This change
only becomes legally effective when the Registrar registers the
form.
Forms 29
This form highlights particulars about directors and officers
of a company. All changes in particulars of directors and
other officers must be sent to the Registrar within 14 days of the
change. This form is used for:-
The appointment of an officer.
An officer ceasing to act (resignation, removal, death etc).
A change in details of an officer, e.g.: a change of name or address.
Form 3
This form is filed if there is a change in the company’s
capital structure, or there has been an allotment of shares. This
form should be sent to Registrar within 30 days of the shares being
allotted. This change only becomes legally effective when the Registrar
registers the form.
Form 7
This form is filed if there is a change in the company’s
authorized capital and nominal capital. Form-7 should be sent to
the Registrar within 30 days of the change. The change only becomes
legally effective when the form is registered.
Forms 10, 11, 13, 14, 16 and 17
These forms are associated with changes in any mortgage
and charges by the company during the life of its operations. Particulars
of any mortgage or charge created by a company must be sent to Registrar
within 21 days of its creation or satisfaction. Each of the six
forms is geared towards a specific action on mortgage and charges.
Form 10:- This form is for mortgage creation, and is
used whenever a company creates a new mortgage or charge.
Form 11:- Highlights the particulars of mortgages or
charges subject to which property has been acquired. The form
is filed whenever there is a change in property status in relation
to a mortgage or charge.
Form 13:- Relates to the registration of entire series
of debenture and redeemable capital.
Form 14:- Relates to the particulars of an issue of redeemable
capital, redeemable in a series when more then one issue in the
series is made.
Form 16:- This form is filed whenever there is any change
in the existing mortgage or charge.
Form 17:- This form is for mortgage satisfaction and
un-registering. The form is filed whenever a mortgage is un-registered
and brought back into company’s name.
Specimens of all the forms available for statutory
returns can be downloaded by clicking on the download button below.
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