forms
Forms are filed by companies and business
registered with the SECP. These forms also known as statutory returns
show the status of a company provide SECP the updated information
on the company and its business activities. There are a total of
45 such forms specified for each particular activity or incident.
Some of the more widely used forms and their brief
description are given below:
Form A:
An annual return is a snapshot of general information about
a company giving details of its chief executive, directors, chief
accountant, secretary, legal adviser and auditors, registered office
address, shareholders and share capital. It is for a company having
share capital. This form is submitted each year to reflect a company’s
correct and updated position. If you file this form late or
not at all, the company and its director(s) and secretary can be
prosecuted under the Ordinance. Please note annual returns
are different from annual accounts
Form B:
This is an annual return similar to Form-A. It’s a snapshot
of general information about an association under section-42, giving
details of its directors, chief executive, chief accountant, secretary,
legal adviser and auditors, registered office address, shareholders
and share capital. This form is submitted each year to reflect an
association’s correct and updated position, and is for a company
not having share capital. If you file this form late or not at all,
the association and its director(s) and secretary can be prosecuted
under the Ordinance. Please note annual returns are different
from annual accounts
Form 21:
Every company must have a registered office because it
is the 'home' of the company to which all official documents, notices
and court papers have to be sent by law. The address must be a physical
location and not a post office box. This is because people have
a right to visit a company’s office to inspect certain registers
and documents, and to deliver documents by hand.It is vital for
a company to keep SEC informed of the location of its registered
office for future communications. Form-21 is filed if there is a
change in the company’s registered office. A company can change
its registered office address by filing a notice for change on Form
21 with the Registrar within 28 days of such change. This change
only becomes legally effective when the Registrar registers the
form.
Forms 29:
This form highlights particulars about directors and officers
of a company. All changes in particulars of directors and
other officers must be sent to the Registrar within 14 days of the
change. This form is used for:-
The appointment of an officer.
An officer ceasing to act (resignation, removal, death etc).
A change in details of an officer, e.g.: a change of name or address.
Form 3:
This form is filed if there is a change in the company’s
capital structure, or there has been an allotment of shares. This
form should be sent to Registrar within 30 days of the shares being
allotted. This change only becomes legally effective when the Registrar
registers the form.
Form 7:
This form is filed if there is a change in the company’s
authorized capital and nominal capital. Form-7 should be sent to
the Registrar within 30 days of the change. The change only becomes
legally effective when the form is registered.
Forms 10, 11, 13, 14, 16 and 17:
These forms are associated with changes in any mortgage
and charges by the company during the life of its operations. Particulars
of any mortgage or charge created by a company must be sent to Registrar
within 21 days of its creation or satisfaction. Each of the six
forms is geared towards a specific action on mortgage and charges.
Form 10:- This form is for
mortgage creation, and is used whenever a company creates a new
mortgage or charge.
Form 11:- Highlights the
particulars of mortgages or charges subject to which property
has been acquired. The form is filed whenever there is a change
in property status in relation to a mortgage or charge.
Form 13:- Relates to the
registration of entire series of debenture and redeemable capital.
Form 14:- Relates to the
particulars of an issue of redeemable capital, redeemable in a
series when more then one issue in the series is made.
Form 16:- This form is filed
whenever there is any change in the existing mortgage or charge.
Form 17:- This form is for
mortgage satisfaction and un-registering. The form is filed whenever
a mortgage is un-registered and brought back into company’s
name.
Specimens of all the forms available for statutory
returns can be downloaded by clicking on the download button below.
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