The corporate status of a company may be changed, once it is incorporated with SECP, with the consent of its management. The reason behind the decision, the new status and the detail of a formal meeting in which the decision took place are required to be provided for its approval and execution.

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The client will connect to eServices and log on to his/her account or signup in case of a new user. (Click for Logon Help)

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A successful logon to eServices will make available a Process Listing/Account Home page. Here the link “Change of Company Status (Private to Public) ” is clicked to open up its input form.

A few important links in this form are described below;

RESOLUTION DETAILS 
The details of the resolution event as a result of which the decision of a change in company status took place are provided in this section. These details include Date of the notice and its final decision and a statement to make clear the intention behind the special nature of the resolution/decision.

MEMBER DETAILS
Member details area requires the factual input of directors who participated in decision making, their share representation in the company and their vote count in favor and against the motion are provided.

MEETING ADDRESS
The description of the venue where the management met for decision making of a change of company status is provided is provided by the used in this section.

AUTHORIZED CAPITAL
The information about the company’s financial stature is provided at this area. The user will have to inform about Authorized and Paid up capital before and after the allotment of new shares and their rate per share.
Figure 9.3 demonstrates a data populated view of the financial section of the “Change of company Status (Private to Public)” form.

KIND AND CLASSES OF SHARES
The kinds and classes of shares in terms of being Ordinary or Preference in nature is provided in the section shown in figure 9.4 below.

PART A
This category collects information about those allotted shares which are to be compensated in cash. Their number and payment details in local and foreign currency are required to be provided.

PART B
This category collects information about those allotted shares which are to be compensated in any other form other than cash. Their number and payment details in local and foreign currency are required to be provided.

PART C
This category collects information about the allotment of bonus shares, their number and resolution details.

PART D
A detailed information collection regarding the share allotees is provided under this heading. The “Add” button will create information place holders for data entry and the “Remove” button can be used to delete unnecessary data rows. Figure 9.5 presents data populated parts C & D of the form.  

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A successful and complete information entry at "Change of Company Status " Form will lead the client to a new page. This page includes a list of Client’s filled/unfilled documents, New Challan and Statutory forms which are required to be filled/attached along with this application.

A successful data entry and document attachment leads the client towards the actual submission of his/her application.

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After document attachment, the application is conferred with signatures.

Digital Certificates
An electronic application is signed or conferred with the help of Digital Certificates which are electronically encoded data files. Digital Certificates are obtained from the National Institutional Facilitation Technologies (Pvt) Ltd (NIFT). The number of digital Signatures to be acquired will depend upon the number of Signatories (Directors, Subscribers, etc) of the company.

The last task listed on the “Document Listing” page is Sign Forms.

A few important links in this form are described below;

E-FORM NAME:
This column lists down all those forms available with the Company application which require digital signatures to be attached with them.

SIGNATURES REQUIRED:
Parallel to each form name, the name of its specific signatory is given in this next column of the Signature Pad.

SELECT FOR SIGNATURE:
Each row of this section has a check box for selecting the exact document which needs to be attached with signatures. 

Process initiation will start the attachment of digital signature with each selected document. The user will have to wait for a couple of minutes till the attachment process is complete. During the wait period, the process execution will be stated step by step in a progress window at the lower half of the Signature Pad for user’s update.

Upon signature attachment, the eServices application will prompt a process completion message.

NOTE: Different documents may require signatures by different executives depending upon their given roles in the company. For this reason, a user will log on, work on the documents he/she is required to sign and logoff allowing the next user to login. The next user will complete his/her signature task and the process will go on the same way for each signatory. 

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Client’s application regarding modification in Company Objects is sent to the CRO for Company profile update.

Upon submitting the application, user will now be guided back to the Process Listing page. Company compliance update is posted to client’s eServices accounts regularly. Therefore, it is a good practice to check for response/update from SECP offices by logging in the user accounts regularly.

A few important links in the process listing page are described below;

LIST OF AVAILABLE PROCESSES
Lists of processes which are available for the user to interact with are listed under this heading to choose from.

LIST OF PROCESSES AWAITING RESPONSE
A list of processes which are need resolution/modifications from the user end will appear under this title. It is considered a good practice for the user to log into the eServices account regularly and resolve processes which need response.

LIST OF UNAVAILABLE PROCESSES
Lists of processes which are being processed by the user are placed under this heading only for reference and record purpose.

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