Securities and Exchange Commission of Pakistan
 (Support Services Division) (Administration Department)

Subject:    Services Required for Maintenance, Gas Charging, Testing and Servicing of Air Conditioners at SECP CRO Lahore for the year 2016.
The Commission intends to outsource services for maintenance, gas charging, testing and servicing (without parts) of air conditioners installed at SECP CRO Lahore.

List of Air conditioners and detailed scope of Work is attached as per Annex A and evaluation criteria for bids is attached as Annex B

Terms and Conditions
The Commission intends to acquire services for the subject matter; the quantity of the ACs is 27 approx. Nos. of different tonnage. The services will be required under following terms & conditions: 

•	Scope Of Work: includes but not limited to, Periodic maintenance (gas charging, AC service etc.), corrective maintenance, monthly visits, 24 hours technician availability for Data Recovery Centre, upkeep and maintenance of running condition for ACs, Response time in case of emergency, air filter cleaning, washing of evaporator and condenser, in/out door unit servicing and complete test (electrical & Gas system checking for current drawn, oil leaks and grill temperature). Replacement of parts will be on as per actual basis and on market competitive rates. 
•	Normal Service (Every Month)
•	Must visit monthly & at the time of emergency.
•	Service/Labour Charges will not charge for any replacement/repair of faulty component during contract.
•	Price must be inclusive of all taxes applicable by Govt. of Pakistan.
•	Quotation Validity Date: Minimum 30 Days from quoted date.
•	Clients list should be provided
•	Bid Submission Time is as given on SECP Website.
•	Legal Agreement: Successful bidder will have to sign a legal agreement for the required services with the Commission. Agreement may be extended for another year or any period mutually agreed between both parties on same terms and conditions.
•	Number of Air Conditioners may increase/decrease as per requirement of SECP.

If you are interested, you may submit a quotation within the specified period, at the following address.-

Contact Person for Lahore
Interested vendors / firms may visit site (Lahore) for inspection

With Best Regards,        
Umer Haider
Administration Department
SECURITIES & EXCHANGE 
COMMISSION OF PAKIATAN
Company Registration Office; 3rd floor,
Associated House; 7-Edgerton Road, Lahore, Pakistan
Support Services Division | Administration Department  
PABX: +92 [42] 99204962-66 [53] | FAX: +92 [42] 99202044 

Annex "A"
Scope of Work Detail of Air Conditioners

Sr. No.	Air Conditioner (AC) Type	Capacity (Tons)	Services Duration	Qty	
		1					
	Split AC, Standing units and Concealed units	1.5		 8			
1	
	2	01 year	 1			
	
	2.5					
		4		 15			

Sr. No.	Air Conditioner (AC) Type	Capacity (Tons)	Services Duration	Qty	
		4		1			
	Data Recovery Centre
Split AC, Standing units and Concealed units	6		1			
1	
	8	01 year	1			

							

SECP also requires installation of new ACs, therefore, installation charges w.r.t each type of AC may also be quoted, separately.

Quotation Submission Format

Sr. No.	Data Recovery Centre
Description	Number of Air Conditioners	
Rate on Monthly Basis	
Rate Yearly	

Total
	
3.	4.0 ton Air Conditioners.	01				
4.	6.0 ton Air Conditioners.	01				
5.	8.0 ton Air Conditioners.	01				
	Grand Total					

Sr. No.	Description	Number of Air Conditioners	
Rate on Monthly Basis	
Rate Yearly	

Total
	
1.	 1.5 Ton Air Conditioners 	08				
2.	2.0 ton Air Conditioners.	01				
3.	4.0 ton Air Conditioners.	15				

Annex-"B"
Evaluation Criteria

•   Bids will be evaluated on the basis of technical & financial proposals, with the following
percentage allocations.
Percentage Technical proposal 30 Financial Proposal 70 Total 100

S.
No	Criteria	Marks	
	Technical & Operational Staff:		
01	A) Number of available technical staff trained in AC repair & maintenance:
•	Over 5 persons = 10 marks
•	3-4 persons= 8 marks
•	2 or below=4 marks	10	
02	Firm's Experience:
Applicable experience of organization:
•	Over 5 Years= 10
•	3-5 Years= 8
•          2 Years or below= 04	10	
03	Clientage:
Mention the references of clients providing the similar services as required by the Commission. 
1-3 references=5 marks 5 & Above references= 10  marks	10